What are Apprenticeships?
ABOUT APPRENTICESHIPS
Institute for Apprenticeships & Technical Education (IFATE) is an employer-led body, sponsored by the Department for Education.
IFATE maintain:
occupational maps related to the apprenticeship pathways
develop, approve, review and revise apprenticeships and technical qualifications with employers.
Apprenticeships are based upon Occupational Standards that are created by/with IFATE (industry/employers) but also aligned with SOCs
Each apprenticeship is based on these standards and read like a job description, with an occupation summary and stated core duties aligned to specific knowledge, skills and behaviours.
Each apprenticeship/occupation must be transferable, broad, detailed, skilled and include full occupational competencies
The apprenticeship lasts at least 12 months and 20% off-the-job training (which can be spread across the 12 months)
The training is mainly provided by an approved training provider who appoints a certified End Point Assessment Organisation (EPAO) which is based upon the competencies required for the apprenticeship
RECRUITING AN APPRENTICE
The following guide is a support tool to help employers employ an Apprentice. There are two main FIRST STEPS
Open an account see step 2 – you can then access your levy account this is for ALL employers.
Look at institute for Apprenticeship website step 4 to select the qualification and training provider who can support you through your journey.
1 - THE LEVY
2 - REGISTER
All apprenticeships are arranged through the apprenticeship service.
To use the apprenticeship service, employers will need to set up an account
How to sign in / create an account:
3 - MANAGING ACCOUNT
When you have an account, you can then select roles and permissions for the account. When set up you can add Apprentice providers you can also add and manage Apprentices.
You can view how much levy you have available.
There is a helpdesk that you can contact for any required support. helpdesk@manage-apprenticeships.service.gov.uk
Account Manager – create an account to manage apprentices:
Get apprenticeship funding
Find and save apprenticeship
Find, save, and manage training providers
Recruit apprentices
Add and manage apprenticeships
4 - APPRENTICESHIPS AND PROVIDERS
The Institute for Apprenticeships & Technical Education (IFATE) website can be accessed which will provide details of all live Apprenticeship standards.
You can search by vocation, postcode, location. This will give you a list of apprenticeships and the various providers who can deliver the apprenticeship for you.
You can choose to work with a further education college or a training provider who are specialists in their field.
Some providers deliver the apprenticeships remotely, others have a blended approach and for some qualifications a day/block release may be required.
https://www.instituteforapprenticeships.org/apprenticeship-standards/?
Events Apprenticeships will provide details of training providers who have knowledge in our sector on the website
Apprenticeships have different levels ranging from level 2 (no experience) to level 7 masters that can all be funded from the levy.
The event apprenticeships start at level 3
Duration and costs for all apprenticeship framework are available to view on the Institute for Apprenticeships & Technical Education website.
5 - ADVERTISING YOUR VACANCY
You can advertise your apprenticeship vacancies through the government website these vacancies can be added by yourself or your training provider.
You can also advertise on you own jobs page.
You can fully recruit yourself or get the provider to support with the recruitment process.
6 - PRE-APPRENTICESHIP CHECKS
All potential apprentices must complete an initial assessment for maths and English.
Your training provider will fully support with this during the recruitment process.
This initial assessment will ensure the individual receives any extra support they may need whilst on their apprenticeship.
Maths and English are mandatory requirements for the successful completion of all apprenticeships (although there are discussions taking place regarding which apprenticeships this will be relevant for – details will be available on the website).
A minimum level has been set by the government as follows:
Level 3 apprenticeships, must achieve a Level 2 English and maths prior to taking their end-point assessment/exam.
Level 1 Functional Skills are equivalent to a GCSE Grade D to E (3 to 2), and Level 2 Functional Skills are equivalent to GCSE Grade A* to C (9 to 4).
7 - PAY RATE/CONTRACT/HOURS
When a candidate has been selected you will follow your usual company recruitment process.
All apprentices must receive a contract for the minimum of 30 hours. This is inclusive of their off the job hours.
An annualised contract works well with Events Apprentices so they can work the hours that fit with business need.
All apprenticeships have a different duration, the minimum is one year and a day, apprentices cannot be employed for less than a year.
Apprentices are entitled to the apprentice rate if they’re either:
aged under 19
aged 19 or over and in the first year of their apprenticeship
Example
An apprentice aged 21 in the first year of their apprenticeship is entitled to a minimum hourly rate of £4.81.
Apprentices are entitled to the minimum wage for their age if they both:
are aged 19 or over
have completed the first year of their apprenticeship
Example
An apprentice aged 21 who has completed the first year of their apprenticeship is entitled to a minimum hourly rate of £9.18.
Many companies pay more than the minimum requirement.
Duration examples:
Live event technician – 30 months
Event Assistant - 18 months
Commis chef - 12 months
Plus 3 months at end for end point assessment/exams
OTHER
All apprentices must have a mentor to support them whilst at work.
They will receive a review with their learning coach and their work mentor every 12 weeks.
Progression pathways are a great way to recruit an employee and keep them within your business.
Progression routes
Commis chef level 2 =15 months progression to
Chef de partie level 3 = 21 months = 36 months within the business potential to stay with company in a full-time role.
Hospitality team member level 2 =15 months progression to Hospitality supervisor level 3 =15 months = 30 months within the business potential to stay with company in a full-time role.
NON levy paying business
As an employer that doesn’t pay the apprenticeship levy, you pay just 5% towards the cost of training and assessing an apprentice.
The government will pay the rest of the training up to the funding band maximum.
You’ll pay the training provider directly and agree on a payment schedule.
If you employ fewer than 50 employees, the government will pay 100% of the apprenticeship training costs up to the funding band maximum for apprentices.
Levy paying business
As an employer with a pay bill of more than £3 million, you’re required to pay the apprenticeship levy. You can manage funds using the apprenticeship service and spend it on training and assessing your apprentices
Funding an apprenticeship (apprenticeships.gov.uk)
Useful Websites
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